Band
Level 6
Job Description Summary
We’re a dedicated team united by a drive to deliver significant value to Novartis. You will lead the preparations for the AGM as well as strategic projects and assignments within the entire Corporate Secretary Department. The function acts as interface between Board members and senior Novartis Management, directly engaging with Board and ECN members, as well as further senior management. You will also play an essential role in planning, structuring, and preparing Board and Committee meetings, leading and being responsible for the logistical implementation of the meetings.
Job Description
Key Responsibilities:
- Works closely with the LT of the Corporate Secretary; leads and successfully implements strategic initiatives, special projects and assignments.
- Leads the budget process for all six teams; responsible for budget control and for the budget of the Board Office; drives process improvements, implementing initiatives to enhance efficiency.
- Leads the preparations for the AGM of Novartis AG in collaboration with internal and external stakeholders; acts as deputy for the Head of Share Registry with regards to the AGM.
- Together with your direct reports, acts as primary contact for Board members; handles ad-hoc requests from Board members and internal or external stakeholders; ensures business continuity by proactively dealing with incoming requests and matters that need immediate attention.
- Leads the end-to-end organization of Board & Committee Meetings, either on- or off-site (e.g., travelling, hotels, overall logistics), ensuring a flawless event execution engaging for and in collaboration with several key stakeholders (e.g., Board and ECN members, related Personal Assistants, further senior management): drives operational excellence through oversight of internal operations.
Essential Criteria:
- University degree or Diploma in relevant discipline.
- Proven experience in a similar role with extensive operational experience paired with strong project management & analytical skills.
- Experience working in a matrix organization with ability to navigate complex structures, building and maintaining strong relationships with internal and external stakeholders.
- Strong executive presence with extensive interpersonal and communication skills
- Proven leadership skills in building, developing, and inspiring a team
- Proficiency in English (written and spoken).
Desirable Criteria:
- Consultancy background
You’ll receive:
You can find everything you need to know about our benefits and rewards in the Novartis Life Handbook. Thrive Together (novartis.com)
Why Novartis? Our purpose is to reimagine medicine to improve and extend people’s lives and our vision is to become the most valued and trusted medicines company in the world. How can we achieve this? With our people. It is our associates that drive us each day to reach our ambitions. Be a part of this mission and join us! Learn more here: https://www.novartis.com/about/strategy/people-and-culture
Commitment to Diversity & Inclusion:
Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.
Accessibility and accommodation:
Novartis is committed to working with and providing reasonable accommodation to all individuals. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to receive more detailed information about the essential functions of a position, please send an e-mail to diversity.inclusion_ch@novartis.com and let us know the nature of your request and your contact information. Please include the job requisition number in your message.
Join our Novartis Network:
If this role is not suitable to your experience or career goals but you wish to stay connected to hear more about Novartis and our career opportunities, join the Novartis Network here: https://talentnetwork.novartis.com/network
Skills Desired