Associate Officer, Resource Mobilization and Development

About the IAS 

IAS – the International AIDS Society – convenes, educates and advocates for a world in which HIV no longer presents a threat to public health and individual well-being. After the emergence of HIV and AIDS, concerned scientists created the IAS to bring together experts from across the world and disciplines to promote a concerted HIV response. Today, the IAS and its members unite scientists, policy makers and activists to galvanize the scientific response, build global solidarity and enhance human dignity for all those living with and affected by HIV. The IAS is also the steward of the world’s most prestigious HIV conferences: the International AIDS Conference, the IAS Conference on HIV Science, and the HIV Research for Prevention Conference. 

More information on the IAS can be found at www.iasociety.org. 

Details of employment 

You will be based in Geneva, Switzerland and report to the Manager, Development and Partnerships. The IAS offers the possibility of working from the employees’ legal residence, in accordance with applicable regulations. The position is full-time and open-ended to start as soon as possible.  

Purpose of the position 

You will support the Development and Partnerships department and the organization in ensuring that the IAS engages strategically and effectively with government, philanthropic and corporate funders to meet revenue targets and broaden the IAS’s base of support. The role combines responsibility for identifying funding opportunities, developing donor and sponsor proposals and reports for IAS funding portfolio, as well as performing administrative tasks related to opportunity tracking, contracting and ensuring compliance with funders’ requirements. The ideal candidate is familiar with the elements of compelling donor and sponsor proposals with the drive to implement processes that enable effective resource mobilization. 

 Main responsibilities 

Proposal development and reporting:  

• Support the development and implementation of resource mobilization strategies for IAS programmatic activities and conferences jointly with colleagues across the IAS to ensure revenue against approved budgets and develop new business.  

• For a defined portfolio of programmes and conferences, lead or support the following processes: tracking and analysis of donor information to identify opportunities; proposal development and submission (including programme design and budgeting); agreement processing; invoicing; report drafting; financial reconciliation; grant closure. 

Donor/sponsor relations:  

• Coordinate IAS’s engagement with existing and potential new funders, including outreach to donors and sponsors; maintaining excellent relations; organizing meetings; and responding to donors’ and sponsors’ specific requests. 

Compliance:  

• Act as the compliance focal point for a defined portfolio of grants and sponsorship agreements and work with colleagues across IAS departments to ensure that commitments are met. 

• Conduct due diligence on private sector funders to ensure internal compliance with IAS’s guiding principles on engagement with private sector. 

Information management: 

• Maintain up-to-date information on donor trends and priorities to support the identification and analysis of new funding opportunities. 

• Update tools for donor management, proposal/report development, contracting and award management, fundraising targets and progress tracking. 

• Support improvements, expansion and user adoption of the internal tools used for the IAS resource mobilization and development processes. 

Other: 

• Perform additional tasks per arising needs (for example, act as the focal point for the Development and Partnerships department in cross-organizational working groups). 

Requirements

Academic qualifications 

• A degree in international relations, global health, social/political sciences or a related field, or equivalent work experience.  

Experience 

• At least 3 years of work experience in fundraising, partnerships, programme development and/or implementation with public or private institutions 

• Experience in the HIV, global health and/or development sectors 

• Although not essential for this position, the IAS acknowledges the value of the experience of living with HIV and will consider this when evaluating applications. 

 Skills/competencies 

• Familiarity with resource mobilization and development processes and tools, including results-based programme design, theories of change, logical frameworks and budgeting 

• Excellent drafting skills, including the ability to adjust language to diverse types of audiences (such as corporate, philanthropic, public, technical, policy) 

• Meticulous attention to detail in delivering quality outputs 

• Excellent interpersonal and communication skills, and ability to engage with internal and external stakeholders across hierarchies and from different professional and cultural backgrounds 

• Pro-active attitude and ability to effectively organize work with multiple and shifting priorities 

• Ability to work independently and as part of a team, combined with a good sense of when to seek counsel 

• Strong computer skills in the Windows environment, experience with CRM is a plus 

• Experience with visual communication tools to create engaging outreach materials a plus 

• Understanding of HIV and/or the global health more broadly considered an asset 

• Willingness to travel internationally (1-2 business trips per year). 

We encourage candidates with transferable skills and diverse experiences to apply, even if they do not meet every listed competency. 

Languages 

• Excellent English language communication skills, both written and oral (native-level proficiency); knowledge of other languages is an asset. 

Benefits

Work environment 

The IAS Secretariat in Geneva is a dynamic and diverse workplace that brings together public health, HIV science, conferencing, programme management and other specialists who all share the IAS vision of a world in which HIV no longer presents a threat to public health and individual well-being. We thrive on an exceptional team spirit, put trust in our colleagues’ professionalism, and value new ideas. The IAS promotes a flexible and collaborative workplace that encourages employees to grow their skills and competencies. 

The IAS is committed to ensuring a diverse, equitable and inclusive work environment and to the greater involvement of people living with HIV (GIPA) in all aspects of our work. To help us achieve this, we welcome applications from all qualified candidates who share the IAS values (learn more here), regardless of their sex, gender identity, sexual orientation, HIV status, race, national origin, cultural or ethnic background, disability, religion, or age.