Receptionist

Your Role

If you are passionate about greeting people, creating the best first impression, and making everyone feel welcome in a collaborative and dynamic company — this is your opportunity!

As our Receptionist, you will be the first point of contact for visitors and colleagues, ensuring a warm welcome and providing efficient support to facilitate smooth daily operations. Your key responsibilities will include:

• Supporting the Executive members (25%)
• Working closely with the Office Manager to build a quality environment, and well-being
• Ensuring the Geneva office is always presentable and operational (follow up repairs, prepare meetings rooms, etc)
• Liaising with external service providers (e.g., electrician, cleaning staff, technical maintenance, DHL)
• Overseeing deliveries and office supplies, including orders and inventory management
• Monitoring and recording petty cash payments
• Supporting the onboarding of newcomers and providing an office tour
• Planning and organizing social events and afterwork gatherings
• Organizing and coordinating both internal and external meetings
• Acting as back-up of Executive Assistants during absences
• Manage errands and purchases for the Executive Board, including organizing and handling Christmas gifts, birthday gifts, and other required items
• Booking train tickets for Geneva and Pully offices and back-up our international travel Specialist
• Managing incoming and outgoing phone calls
• Interfacing with the IT department for all equipment requests
Managing diverse tasks (business cards, etc.)

Our offer

• A welcoming and dynamic working workplace where you’ll be the heart of our Geneva office, working closely with passionate colleagues in an inclusive, collaborative environment
An opportunity to take initiative, with exposure to Executive level tasks and involvement in company events that shape our culture

Your profile

• Proven experience (minimum 12 years) in Front Office or Reception within a high-end environment. Previous experience in the hospitality sector is a strong asset
• University degree or CFC in Commercial Business (or equivalent)
• Fluent in French and English; German would be a plus
• Impeccable presentation, discreet and confidentiality are a must
• Someone creative who likes organizing events
• Reliable, proactive, and a strong team player
• Warm personality with excellent interpersonal and communication skills
• Competent in Microsoft Office Suite
• Ability to multitask and remain effective under pressure