Administrative Assistant

Olin is a global chemical company and a leading producer of chlor-alkali products, epoxy resins and chlorinated hydrocarbons. Founded in North America in 1892, Olin today employs more than 7,400 people in 15 countries. Our products are the basis for a wide range of applications in everyday life, from semiconductor electronics to automotive coatings and wind turbines.

Our employees are the foundation of our success. The Olin culture is one of diversity, integrity, and fairness in dealings with each other. We think and act responsibly and sustainably.

We are always looking for talented people to join our team.

In return, we offer exciting tasks, attractive compensation plans, and we provide excellent social benefits.

Apply today to join our team as...

Office Assistant & Event Coordinator (m/f/d)

based in Zug (80-100%)

Key responsibilities of this position

Office related

• Administrative support to the General Manager / Commercial Director, including calendar management, travel coordination and expense reporting
• General office support for the EMEAI Headquarters in Zug and selected additional support of the office in Schwalbach, Germany including management of site stock and procurement processes
• Travel coordination and Expense reporting (Concur system)
• Ordering of Business Cards for EMEAI and focal point for all Credit Card related questions
• Support in the implementation and monitoring of process improvements
• Organization of group events
• Generation of Purchasing Requisitions and change requests within SAP for the offices in Zug and Schwalbach
• Preparation of documents for DocuSign, Vendor Coding, Outline Agreements etc.
• Independent oversight and execution of small-scale projects aligned with leadership initiatives, ensuring timely execution.
• Training and First Aid coordinator for the Zug Office
• Independently prioritizes tasks and initiates actions, especially in time-sensitive situations.

Event related

• Prepare and execute events and support decision making including control of the schedule, goals, tasks and list of participants
• Press releases / coordination of event promotion in print or social media (with Communications)
• Monitors event budgets and identifies deviations from expenses, previous years or planned budgets. Coordination with purchasing on vendor negotiations for the events
• On-site management during set-up and dismantling including focal point during the event
• Organize and facilitate follow up meetings after an event, including reviews of the events, their impact / outcome and meeting notes

What we expect:

• Vocational degree required, Business Administration preferred
• Fluent in German and very good English (written and spoken), additional languages are an asset
• Used to work with different systems (SAP, DocuSign or similar)
• Advanced computer skills (MS-Office, especially Excel) combined with the ability and willingness to learn new tools is key
• Excellent time management skills and ability to prioritize work
• High attention to details and accuracy
• Ability to effectively work in a global organization, across functions and across cultures
• Ability to communicate with a wide variety of people (from senior leaders to colleagues as well as to external stakeholders) and cultures while upholding a high level of integrity, ethics and trustworthiness
• Outstanding team player and open-minded personality

What we offer:

• Attractive compensation
• 13th month's salary
• Bonus program based on company success and individual performance
• 25 - 30 days' holiday
• Attractive insurance benefits including accident insurance, daily sickness allowance insurance and a comprehensive pension plan
• Meal allowance (Lunch Checks), free drinks and fruit basket
• Commuting allowance
• On-the-job training, teamwork
• Mentoring and networking programs
• Excellent and individual development opportunities
• Mobile and flexible working
• Paid leave for individual support of charitable organizations

And much more!