Senior Administrative Assistant

Job Description Summary

Job Description

Job Title: Senior Administrative Assistant

Job description summary

The Senior Administrative Assistant will be responsible for the independent delivery of profound administrative services in a local and a global context. Ensure service levels are delivered in line with site requirements. You will be a highly organized, self-directed and proactive team member with excellent communication skills capable of providing continuous improvement of processes and procedures.

#LI-Hybrid

Location: Basel, Switzerland

Responsibilities include but not limited to:

• Act as Business Partner to Basel based TCO-LT members providing support such as calendar management, complex business travel, meeting preparation, expense reporting, budget tracking/planning and other administrative processes
• Assist with the onboarding and offboarding of employees within the team.
• Interact, informs, advise and support TCO and associates from outside the team on processes, guidelines and services that are specific to the department.
• Work processes in own area of responsibility supports optimization of current processes and/or introduction of new or modified processes.
• Handle administrative projects tasks with defined content and time limitations. Acts as a team member for administrative projects and manages the administrative part of special tasks.
• Support or lead projects, workstreams and activities within TCO or the TCO Program Management and Portfolio group.
• Guarantee a smooth adjustment to the job of new employees in the area of responsibility. Takes over supervising for colleagues in the administrative area (e.g., apprentices, new employees etc.)
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Attendance of monthly TCO Global admin meetings, Partnership with other TCO Administrative Assistants for both day-to-day operations as well acting as backup. 
• Be an active team member in the global BR Oncology Admin Community, and with the BR Administrative Partner community

Essential Requirements:

• 3+ years of experience in administrative work, with preference for experience in a pharmaceutical company
• Collaboration across boundaries
• Cross cultural experience
• Good communication, writing and organization and skills

Education:

• Advanced degree or equivalent education/degree of commercial training (e.g. Swiss Association of Commercial Employees or equivalent)

Desirable Requirements:

• Best practice sharing
• Effective communication
• Partnering with key stakeholders
• Knowledge of organization structures and working practices
• Resilience
• Continuous learning (dynamic knowledge development)
• Digital & technology champion
• Change management
• Operational, project and meeting excellence
• Organizational savvy
• Managing diversity
• Proactive thinking
• Timely decision making

Commitment to Diversity and Inclusion

Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.

Accessibility and Accommodations

Novartis is committed to working with and providing reasonable accommodation to all individuals. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the recruitment process, or in order to receive more detailed information about the essential functions of a position, please send an e-mail to [email protected] and let us know the nature of your request and your contact information. Please include the job requisition number in your message.

Skills Desired