Executive Assistant

Company Description

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 99,600 employees operate a network of 2,600 offices and laboratories around the world.

Job Description

• Manage complex and ever-changing calendars, scheduling meetings, appointments, and conference calls while efficiently resolving scheduling conflicts.
• Act as a gatekeeper, screening and prioritizing incoming emails, calls, and correspondence on behalf of senior leadership.
• Prepare and edit various documents, reports, presentations, and financial data to support decision-making processes.
• Prepare, assist, attend meetings, take accurate meeting minutes, and follow up on action items with stakeholders to ensure timely completion.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries, optimizing travel efficiency.
• Handle confidential and sensitive information with utmost discretion and always maintain strict confidentiality.
• Assist in administrative and financial-related tasks such as expense reporting, budget tracking, and financial record keeping.
• Conduct research and gather data to support strategic business decisions.
• Collaborate with other members of the executive team and cross-functional departments to ensure smooth communication and coordination.

Qualifications

PROFESSIONAL PROFILE

• Proven experience as an Executive Assistant or similar role supporting C-level executives.
• Exceptional organizational skills with the ability to multitask and prioritize competing demands effectively.
• Strong attention to detail and a track record of producing accurate work under tight deadlines.
• Excellent communication skills, both written and verbal, with the ability to interact confidently with internal and external stakeholders.
• High level of integrity and professionalism, handling confidential information with discretion.
• Strong problem-solving abilities and resourcefulness in handling challenges.
• A proactive and self-motivated individual who can work independently as well as part of a team.

REQUIRED SKILLS

• Commercial school, bachelor’s degree in business administration, finance, or a related field is preferred.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook, and SharePoint); experience with financial software is a plus.
• Excellent writing skills in English.
• Fluent English and German; French is an asset.

Additional Information

All your information will be kept confidential according to EEO guidelines.