Facilities Manager (m/f/d)

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

The Facilities Manager is responsible for overseeing all aspects of facility management within the Work Dynamics business line. This role ensures that workspaces are efficiently operated, maintained, and optimized to meet the needs of employees and clients. The Facilities Manager is also responsible for developing and implementing strategic facility plans, managing vendor relationships, and ensuring compliance with health and safety regulations.

Key Responsibilities

Facility Operations and Maintenance

• Oversee day-to-day operations of workspaces, including offices, common areas, and amenities
• Develop and implement maintenance programs to ensure a safe, clean, and well-functioning environment
• Conduct regular inspections to identify maintenance issues and coordinate timely resolutions
• Monitor and manage facility-related expenses, budgets, and contracts
• Collaborate with internal stakeholders on space planning, relocations, and renovations

Vendor Management

• Source, evaluate, and negotiate agreements with vendors and service providers
• Continuously assess vendor performance and ensure compliance with service level agreements
• Oversee the coordination of services such as cleaning, security, maintenance, and landscaping
• Manage relationships with facility-related vendors, addressing any performance or contractual issues
• Monitor and process invoices, ensuring accuracy and timeliness

Workplace Strategies and Space Planning

• Develop and implement strategic facility plans aligned with Work Dynamics objectives
• Analyze space utilization and recommend solutions for optimizing space efficiency
• Collaborate with internal teams on the design and layout of workspaces
• Oversee facility-related projects, such as office reconfigurations or renovations
• Ensure adherence to design and space standards, ergonomic principles, and sustainability initiatives

Health and Safety

• Ensure compliance with health, safety, and environmental regulations
• Develop and implement policies and procedures to maintain a safe and healthy work environment
• Conduct regular inspections and risk assessments, addressing any identified hazards promptly
• Coordinate emergency preparedness and response plans, including evacuation procedures and drills
• Provide training and communication related to health and safety practices

Sustainability and Energy Management

• Implement sustainable practices and initiatives to reduce the ecological impact of facilities
• Monitor energy consumption and implement energy-saving measures
• Stay abreast of industry best practices in sustainability and recommend improvements
• Collaborate with building management and external partners to achieve LEED or green building certifications
• Report on sustainability metrics and progress

Qualifications

• Bachelor’s degree in engineering, Facilities Management, or related field
• Proven experience in facility management, preferably in a corporate environment
• Strong knowledge of facility management principles, regulations, and best practices
• Exceptional leadership, communication, and interpersonal skills
• Proficiency in both German & English communication
• Proficiency in facilities management software and computer-aided facility management (CAFM) systems
• Excellent organizational and project management skills
• Ability to analyze and interpret data to make informed decisions
• Budgeting and financial management experience
• Familiarity with sustainability practices and green building certifications

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today!

Location:

On-site –Zurich, CHE

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.