Executive Assistant

Your team

Your role

• Assisting the CEO of GFM (priority) and his team.
• Ensuring the highest level of confidentiality and discretion, while also showing independence and initiative when appropriate, with the aim of enhancing efficiency and streamlining processes.
• Managing the CEO and the GFM team’s diary, as well as scheduling and organising meetings.
• Making arrangements for international travel and organising itineraries.
• Managing travel invoices and submitting expenses claims.
• Preparing PowerPoint presentations for internal or external use, along with communications to employees.
• Supporting the GFM team with regular updates to internal Excel documents.
• Assisting the GFM team by organising meetings, preparing expenses claims and meetings.
• Preparing the onboarding of new employees and organising internal training sessions
• Taking minutes when necessary.
• Assisting with projects and events such as intranet updates, town hall meetings, off-sites.
• Establishing strong working relationships with PWM teams and other executive assistants.

Your profile

• Professional qualification and at least five years’ experience working as an executive assistant supporting senior management in a corporate environment.
• Knowledge of, or experience in, the financial services industry is preferred.
• Friendly, proactive and confident, you are highly organised, solution-orientated and pragmatic.
• A true team player, you are willing to be flexible, as well as being open to learning and taking on new responsibilities.
• Tech-savvy and able to adapt to new systems, you have intermediate-level proficiency with Microsoft 365.
• Must be resident in Switzerland.

Note

Diversity & Inclusion